Todo Magic

Getting Started

About Todo Magic

Todo Magic™ allows you to create todos, lists, and projects to organize your thoughts, and your life.

The app is designed to make you as productive as possible whilst gently nudging you on via gamification to get things done. The app is a perfect blend between motivation, productivity, consistency, discipline, and prioritization.

You can build streaks by repeating todos. The app even allows for negative motivation, if you so choose.

The app is super easy and fun to use.

There is reporting and dashboards meaning you will always be on top of your game.

Completing something in Todo Magic will give you Magic Points™. For example, completing a todo will give you 5 Magic Points. For more detail on scores, see Magic Points.

The essence of productivity is commitment to time. Every important todo in Todo Magic should have a date since this is where much of the magic happens. Even if you're uncertain when you'll complete something, assign a date anyway. This simple act of stating your intention transforms a thought into a concrete commitment. Assigning dates to your todos is a key to success, turning dreams into deadlines and intentions into action.

Here is the mobile view showing the current user's Magic Score of 674:

Dashboard Mobile View

Here is a desktop view of a project and lots of lists:

Dashboard Desktop View

Prioritizing Todos

The core concept of success in life and Todo Magic is prioritization. These are those todos that simply cannot disappear from the radar. It should be something achievable and something that you do not want to lose sight of.

These todos are highlighted in various parts of the app, so be efficient with what you prioriise. It's important to understand that typically you should only have a few priority todos in a project, to avoid feeling everything is important.

Some say the golden rule is to have only one priority todo in a project and only move on to the next one as soon as this one is complete. This is not a hard and fast rule but try to finish what you stared. By using Todo Magic, your insticts will grow and you'll be able to easily focus on priorities. With time, reaching strategic goals should greatly improve to the point where success is a part of daily life.

You'll also be aboe to see how well you are doing by looking at the productivity chart. If you are completing a lot of priority todos, your productivity is at maximum because you're focussing on the important and strategic items. On the productivity chart priorized items are marked as yellow, as in, a yellow marker.

Date Types

Dreaming about reaching a goal without a deadline just doesn't make sense. It's fine to plan for tomorrow, or next year, or next year, but stretch goals take time. For that reason, Todo Magic has a number of date types to keep track of goals. Be sure to assign a deadline, even if you have to make it up, as much of the magic in todos is about stating your intention.

Here are the categories you can use to better organize your todos:

  • Due Date - Deadlines and tasks with specific completion dates
  • Anniversary - Annual celebrations and recurring milestone dates
  • Appointment - Medical and healthcare appointments (doctor, dentist, etc.)
  • Birthday - Personal celebrations and special occasions
  • Delivery - Expected arrivals and package deliveries
  • Event - Structured occasions (concerts, conferences, etc.)
  • Meeting - Formal business meetings and professional gatherings
  • Pickup - Collection times and scheduled retrievals
  • Plans - Casual, fun activities (outings, social gatherings, etc.)

Creating Todos

Todos are the building blocks of productivity in Todo Magic. Each todo represents a single, actionable item that you want to accomplish. Here are the actions you can take on todos:

  • Create and complete todos
  • Complete a todo and reschedule the next one, in the process building a streak
  • Mark todos as priority. These todos are highlighted throughout the application.
  • Forward todos. To forward a todo is similar to postponing a todo, but it will also prompt you for a title so you could morph one task into another.
  • Share a todo.
  • Delete a todo.

Projects and Lists

How can you further organize you life? At the top of the organization hierarchy are projects, e.g. Life or Work. Projects are designed to separate your mental space into silos. For example, you don't want to see work-related items when you're looking at your movie watchlist. Here are examples of projects:

  • Social & Friends
  • Relaxation
  • Health
  • House renovation
  • Work
  • Vacation Planning

Lists are entirely optional but useful for ordering thoughts and filing things properly. You even get a small score when adding things to lists, but if you're in a rush or creative flow, just add a todo without bothering with a list.

What's cool about lists is that the app is designed to quickly and easily see and find items that belong to a list.

Special Lists

Parked list items are special and do not appear on the main todo screen by default. If you create a list called "park" in the current project, you need to switch on the filter to see them.

Parked is similar to "not now", "later", etc.

Parked lists are especially useful for:

  • Ideas that you have now but that you want to implement later
  • Ideas that you had before but it's no important right now, and can be put on ice until you have more time to think about it.
  • Sometimes you're trying to do something more complex than usual, and you haven't quite figured out the sum of all the parts.

Finding Stuff

Todo Magic provides several ways to find and filter your todos:

Search

Local Search: Use the search bar in any list to quickly find specific todos by title or description.

Global Search: Use the global search (magnifying glass icon top right) to search across all your data including todos, lists, and projects.

Global Search

Filters

Completed Status: By default only incomplete todos will show, but you can show all, or only completed todos.

Include Todo List(s): Select specific lists to include in your view.

Exclude List(s): Hide todos from specific lists.

Parked Items: Filter to show only parked todos, exclude them, or show both parked and unparked items.

Filters

Magic Points

At the heart of Todo Magic are Magic Points. Magic Points encourage productivity, management, and the completion of tasks.

Here is a list of points that you can earn:

Gaining Points

For each todo or list you create, the system will assign magic points. This is to reward productivity and sorting your life out.

Here are some of the points that you can win:

Action Points
Create a new todo 1
Create a new todo list 1
Assign a todo to a list 1
Move a todo to a different list 1
Create a todo with a deadline 3
Complete a todo 5
Share a todo 2
Share a todo that gets accepted +3
Complete a todo before its deadline 7 (+ 2)
Complete a priority todo 10 (+ 5)
Complete a priority todo before its deadline 12 (5 + 5 + 2)
Complete a todo after its deadline 4 (- 1)
Postponing a todo the first time no change
Postponing a todo the second time -1
Postponing a todo the third+ times -2
Invite someone to use Todo Magic 25
When someone you invited signs up 250
*Reward Level 1 500

*Reward Level 1 requires at least 1 person to have joined from an invite. You will be sent a PayPal gift card worth $10 for reaching this level.

The maximum amount of points you can get for completing a todo is 12. For example, if you complete a priority todo before its deadline, you'll get 12 (5 + 5 + 2).

Note: Deadline is defined as on the date when it's due. That means, a day before the due date, is "before its deadline".

Tip: Postpone todos if you aren't going to make their due dates.

Building Streaks

The key to success in life is building great habits. Todo Magic aids habit forming by incorporating streaks. Simply mark a task as repeatble and the streak wil start.

Here are the points awarded for streaks:

Action Points
Completing a repeatable todo after* the 1st streak 6
Completing a repeatable todo after the 2nd streak 7
Completing a repeatable todo after the 3rd streak 8
Completing a repeatable todo after the 4th streak 9
Completing a repeatable todo after the 5th+ streak 10

*The first todo completion doesn't give any extra points. You'll only get extra points after having completed the 2nd streak in a series.

Losing Points

Generally speaking, if you delete a todo, you will lose all the points that has been allocated to it. Instead of deleting a todo, consider postponing it.

Action Points
Deleting a todo All points rewarded for completing it
Postponing a todo before it's due date 0
Postponing a todo after it's due date - 1
Postponing a priority todo -2

Unless otherwise noted a due date is 00:00:00 to 23:59:59 so the DAY the item is due, not the hour.

Referrals

We love what we do and that's why we created this software for you. If you think there is someone who could benefit with this software, you can send them a direct link or simply share a todo with them.

To refer someone directly, use this link (a= means affiliate):

todomagic.app/a=your_magic_code

Sharing Todos

You can share todos with other people.

To share a todo, click on the "Share" button when viewing the todo. Simply type the email address of the person you want to share the todo with. If you have have already share a todo with someone, and they accepted, their email address will appear on the list of people you can share with.

Remember that sharing todos is very powerful. Use the power of others to multiply yourself, or reduce the risk and load on yourself by sharing the responsbility. For business users, use Todo Magic to master the art of delegation.

Magic points awarded: 5 points!

Note: For security reasons, when you share a todo with someone else they will be provided with a notification allowing them to accept or decline the item.

Keyboard Shortcuts

  • On the landing page / dashboard for any projec, can you use Command-T (on Macs) and CTRL-T (on PCs) to quickly create a todo.